How to Start a Pennsylvania Corporation

Starting a business can be an exciting and challenging endeavor. One key decision you need to make is how to structure your business. One option is to form a corporation. A corporation is a separate legal entity owned by shareholders who appoint directors to manage the business. In this article, we will walk you through the steps to start a Pennsylvania corporation.

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Step 1: Choose a Company Name

The first step to starting a Pennsylvania corporation is to choose a company name. The name must be unique and not already in use by another corporation in Pennsylvania. You can check for available company names using the Pennsylvania Department of State’s business registration system.

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You should also check if your desired company name is available as a domain name and on social media platforms. This will help ensure brand consistency across all channels.

Step 2: Incorporate your Business

Once you have chosen a company name, you need to incorporate your business with the Pennsylvania Department of State. You can file for incorporation online using the Docket Access System.

To file for incorporation, you will need to provide the following information:

- Company name and address

- Registered agent name and address

- Statement of purpose

- Number of shares and par value

- Name and address of incorporator

You will also need to pay a $125 filing fee. Once your articles of incorporation are approved, you will receive a certificate of incorporation.

Step 3: Draft Corporate Bylaws

Corporate bylaws are the rules and regulations that govern how your corporation operates. Bylaws set out the responsibilities of directors, officers, and shareholders, how meetings are held, and the processes for making decisions.

You do not have to file your bylaws with the Pennsylvania Department of State, but it is important to have them in place from the start.

Step 4: Choose a Registered Agent

Pennsylvania law requires that all corporations have a registered agent. Your registered agent will receive legal notices on behalf of your corporation, including lawsuits, tax notices, and annual report reminders.

Your registered agent can be an individual or a business entity, but they must be located in Pennsylvania and have a physical address. You can appoint yourself as the registered agent, but it is often best to use a professional registered agent service.

Step 5: Obtain an Employer Identification Number (EIN)

An Employer Identification Number (EIN) is a unique identification number assigned by the IRS. You will need an EIN to open a business bank account, hire employees, and file taxes.

To obtain an EIN, you can apply online using the IRS website. You will need to provide your company name, address, and business classification.

Step 6: File Initial Reports

Within 15 days of incorporation, you must file an Initial Report with the Pennsylvania Department of State. An Initial Report is a one-time filing that provides updated information about your corporation’s officers, directors, and registered agent.

You will also need to file an annual report with the Pennsylvania Department of State each year in order to maintain good standing with the state.

Step 7: Obtain Business Licenses and Permits

Depending on your business activities, you may need to obtain business licenses and permits from the Pennsylvania Department of Revenue, local municipalities, or specialized regulatory agencies.

Some common licenses and permits include:

- Pennsylvania State Sales Tax Permit

- Commercial Activity License

- Certificate of Use and Occupancy

Conclusion

Starting a Pennsylvania corporation requires careful planning and attention to detail. By following the steps outlined in this article, you can lay a strong foundation for your business and navigate the requirements of Pennsylvania law. Incorporating your business can offer many advantages including protecting your personal assets, attracting outside investment, and creating a long-lasting business entity. With dedication and effort, your corporation can thrive and grow.

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